Settings – Administration

Online Connect Setup

Online Connect is Gym Assistant’s direct connection with the GymAssistant.com web server. Online Connect provides many functions from within the software:

• Automatic Software Updates
• Automatic online data backup (and restore)
• Sending emails through the GymAssistant.com mail server

To set up Online Connect:

• Select Online Connect from the Settings menu.

If you have not previously set up an Online Connect account:

1. Click Setup New Account.
2. Enter a password for your account. 

• The password must be at least 8 characters and contain both upper and lower case letters as well as at least one digit.
• Gym Assistant will remember the password, so you won’t have to.  We recommend that you enter a sequence of your password just contact Technical Support.

3. Re-enter the password.  Your account is now set up.

Email Setup

Gym Assistant gives you two methods for sending emails.  Each method has its pros and cons.

Use the GymAssistant.com Mail Server

This option allows you to send emails through the Gym Assistant mail server. 

Pros

• Setup is very simple.  (See Online Connect Setup above)
• Access to the GymAssistant.com mail server is provided free-of-charge for all customers with a valid support contract.

Cons

• Some ISPs may block incoming emails as spam if the emails come from a domain different from the sender’s email address.  (e.g. the email sender is [email protected], but the email originated from gymassistant.com)
• Requires that Online Connect is configured first.

Use Your SMTP server

This option allows you to send emails through your own SMTP mail server.

Pros

• SMTP method is generally faster to send emails.
• ISPs are less likely to block emails as spam. This option is more complex to setup.

Cons

• Some ISPs require settings that are not available in Gym Assistant.
• SMTP option is not available for some web-based email clients (e.g. Gmail, Yahoo, etc.).

Setting up Email in Gym Assistant

1. Select Email from the Settings menu.

2. Enter a Reply-To Email Address.  This is the email address to which a reply is sent if the recipient chooses to reply.
3. Select a Sending Method. (See above for a description of the different methods.)
4. Select a Sending Mode:

• Send Immediately – You will need to wait until emails are sent before continuing to work in Gym Assistant.
• Save and Send in Background – Emails will be placed in a queue and sent in the background, so you can return to working in Gym Assistant right away.

If you selected the SMTP method, then you must enter settings for your SMTP server.  Please refer to instructions from your ISP for proper settings.

Language / Time / Date

To change formatting for date, time, measurement and currency used in Gym Asststant:

• Select Language/Time/Date from the Settings menu.

Note that Language selection only changes certain phrasing in the software, such as “Expiry Date” instead of “Expiration Date”.