Gym Assistant Membership Management Features
Gym Assistant is an easy-to-use membership management program for small to medium size gyms, health clubs and fitness centers. It automates everyday tasks and provides the features and information you need to operate a successful gym business.
Gym Assistant Software v2.6.0 Features are included in current Gym Assistant Editions. This Features List is intended to give a quick overview of functionality currently available in our software. Older Gym Assistant Software versions can easily be upgraded, please contact [email protected] or call +1-510-865-1815, Ext 1 for more information about upgrading your Gym Assistant software.
Access Control
- DoorWatcher – capture a series of photo images during door entrance
- Supports entrance schedule by membership type, day of week, time and payment grace period
- Automated SMS notifications for both members & Administrators when door Access is denied – NEW!
- *Gym Assistant standalone Access Control system upgrade plus additional equipment & license required to operate this feature
Extensive Reporting Capabilities
- Membership reports, flexible filtering allows you to focus on the information you need
- Memorize report parameters for later retrieval
- Journal Summary, see how much you sold today
- Attendance summary, detail and analysis, show which hours of the day require the most staff
- Revenue analysis and projections, show month -to-month trends
- Occupancy Monitor / Check-in & Check-out
- Birthday Reports
- Learn more
Forms and Letters
- eSignatures
- Sample letter & e-mail templates
- Letter wizard with key insert fields for easy set-up
- Send batch e-mails
- Print mailing labels
- Mail merge
- Learn more
Front Desk Check-in
- Unattended automated check-in, members can check-in without interrupting your work
- Supports barcode key tags, select proximity key cards/fobs, Bluetooth digital SmartKeys or numeric keypad
- Both onscreen and audible alerts indicate member status at check-in
- Unlimited notes for each member record
- Member measurement tracking, automatic update measurement reminders
- Offer a variety of member plans–Membership Plan, Punch-card Plan, Day-Pass Plan. Family memberships can be linked together so that all billing is charged to one family member
- Flexible billing options: Paid-In-Full (PIF), ACH/EFT or credit card
- Waiver Tracking
- Learn more
Gym Assistant Database
- Scalable capacity up to 32,000 member records
- Upgrade to add additional membership records
- Networkable – up to 10 workstations
- Password protection
SMS Notifications
- Door Access denied (both to member & admin) – NEW!
- Payments – NEW!
- Recurring monthly payment pending (before due date)
- Non-Recurring monthly payment pending (before due date)
- Recurring monthly payment received
- Recurring monthly credit card payment rejected
Payments, Billing, Banking
- Integrated payment processing
- Submit ACH/EFT charges today, and funds can clear within 48 hours.
- Submit recurring monthly card charges as a batch.
- Submit swiped credit card charges, get authorization in seconds.
- Freeze / Unfreeze recurring monthly billing
- Online Member Portal (Service Add-on – requires integrated Billing)
- New member sign-up (online)
- Member payments & updates (online)
Support
- Integrated Context Sensitive Online User Guide – NEW!
Brand NEW!
- AutoBilll – NEW Automated Billing Feature now available in v2.6.0 only (note: Recurring Billing has always been available)
System Requirements:
Windows 10 or Windows 11
40 MB free disk space
Software only users: Recommend PC with 4GB RAM Minimum
Software + Access Control or Network License users: Recommend PC with 8GB RAM Minimum
