Gym Software

Gym Assistant Membership Management Features

Gym Assistant is an easy-to-use membership management program for small to medium size gyms, health clubs and fitness centers. It automates everyday tasks and provides the features and information you need to operate a successful gym business.

Gym Assistant Software v2.6.0 Features are included in current Gym Assistant Editions. This Features List is intended to give a quick overview of functionality currently available in our software. Some select features require additional hardware/software to operate with v2.6.0. Older Gym Assistant Software versions can easily be upgraded, please contact [email protected] or call +1-510-865-1815, Ext 1 for more information about upgrading your Gym Assistant software.

Access Control

DoorWatcher – capture a series of photo images during door entrance
- *Gym Assistant standalone Access Control system upgrade plus additional equipment & license required to operate this feature
Supports entrance schedule by membership type, day of week, time and payment grace period
Automated SMS notifications for both members & Administrators when door Access is denied

Extensive Reporting Capabilities

Membership reports, flexible filtering allows you to focus on the information you need
Memorize report parameters for later retrieval
Journal Summary, see how much you sold today
Attendance summary, detail and analysis, show which hours of the day require the most staff
Revenue analysis and projections, show month -to-month trends
Occupancy Monitor / Check-in & Check-out
Birthday Reports
Learn more

Forms and Letters

eSignatures
Sample letter & e-mail templates
Letter wizard with key insert fields for easy set-up
Send batch e-mails
Print mailing labels
Mail merge
Learn more

Front Desk Check-in

Unattended automated check-in, members can check-in without interrupting your work
Supports barcode key tags, select proximity key cards/fobs, or Bluetooth digital SmartKeys
Both onscreen and audible alerts indicate member status at check-in
Unlimited notes for each member record
Member measurement tracking, automatic update measurement reminders
Offer a variety of member plans–Membership Plan, Punch-card Plan, Day-Pass Plan. Family memberships can be linked together so that all billing is charged to one family member
Flexible billing options: Paid-In-Full (PIF), ACH/EFT or credit card
Waiver Tracking
Learn more

Gym Assistant Database

Scalable capacity up to 32,000 member records
Upgrade to add additional membership records
Networkable – up to 10 workstations
Password protection

SMS Notifications

Door Access denied (both to member & admin)
Payments
- Recurring monthly payment pending (before due date)
- Non-Recurring monthly payment pending (before due date)
- Recurring monthly payment received
- Recurring monthly credit card payment rejected

Billing and Payments

Integrated payment processing
AutoBilll – Automated Billing Feature now available in v2.6.0 only (note: Recurring integrated Billing has always been available)
Submit ACH/EFT charges today, and funds can clear within 48 hours.
Submit recurring monthly card charges as a batch.
Submit swiped credit card charges, get authorization in seconds.
Freeze / Unfreeze recurring monthly billing
Online Member Portal (Service Add-on – requires integrated Billing)
- New member sign-up (online)
- Member payments & updates (online)
  - Learn more

Support

Integrated Context Sensitive Online User Guide

Features List